WDR Constitution (as of 27th Nov 2000)

An Adobe Acrobat format of the club constitution is available here, for anyone who requires an offline copy.

1. Objectives

To be a non-profit organisation.
To promote sportsmanship, friendship and courtesy, socially and in competition.
To promote, foster and conduct the sport of automobilism, motorsport and motoring generally.
To conduct meetings and classes whereby members may obtain knowledge enabling them to become better drivers and maintain their knowledge to a high standard of efficiency.
To associate or affiliate with CAMS Limited (Confederation of Australian Motors Sport), acknowledging its constitution and observing the National Competition Rules (NCR's).

2. Management

The management of the club shall be vested in the Executive Committee which shall consist of the President, Secretary, Treasurer, Technical Coordinator, Race Coordinator and Liaison Officer. The President, or in his absence, the Liaison Officer, shall be the Chairperson of all meetings. The Meetings of any Executive Meeting shall have a second or casting vote if required.

3. Membership

Membership shall be open to any person interested in furtherance of the objectives of the Club. Application for membership shall be in writing and shall be in such form as the committee determine. All members shall be elected by the committee of the Club by vote, or if requested, by secret ballot. Acceptance must be at least eighty percent (80%) of the committee present.

4. Types Of Membership

Five types of membership shall be made available with various privileges:

Racing Membership - Full membership rights.
Associate Membership - Receives all Club correspondence, has voting rights.
Event Membership - Membership and any license issued shall only be valid for the duration of the race event. Upon application to and acceptance by the Executive committee, Membership may be "up-graded" before the next Race Event.
Child Membership - Same as Racing Membership but for children aged between 14 and 18 years of age.

5. Subscriptions

The annual subscription fee, which shall be reviewed and determined by the Executive Committee each year, shall be payable prior to election/acceptance by the committee. Membership will become renewable twelve months (12 months) to the date of acceptance/issue and must be applied for on or before the due date each year.

6. Resignations

A member may at any time, by giving his or her notice in writing to the Club Secretary, resign his or her membership of the Club. Under such circumstances, no refund of membership fees will be considered.

7. Member Conduct

If any member shall refuse or neglect to comply with this constitution or any of the rules or by-laws of the Club or be guilty of conduct which, in the opinion of the Executive Committee, is injurious to the character or interests of the Club, the Committee may call upon such member to make an explanation either in writing or by personal attendance before a meeting of the committee.

If after considering the matter, including the explanation (if any) offered by the Member concerned, the members of the Committee present are of the opinion that the charge has been sustained, committee may, by the affirmed votes of a two-thirds (2/3) majority, expel the Member from the Club. The Committee shall advise, in writing, the Member concerned of its decision.

8. Notice Of Meetings

At least fourteen (14) days notice of intention to convene a meeting shall be given by the Club Secretary to all members. All notices sent by post shall be deemed to have been delivered on the day following the day of posting. It shall be the responsibility of all members to notify the Secretary of any change of address.

9. Annual General Meeting

The Annual General Meeting shall be held no later than the last day of November each year.

10. Quorum

At Annual General Meetings, Special Meetings or Ordinary Meetings, a Quorum shall comprise of twenty (20%) percent or more of "financial members". At any Executive Committee Meeting, a quorum shall comprise four (4) or more members.

11. Office Bearers

The Office Bearers shall be elected at the Annual General Meeting and shall hold office for a period of twelve (12) months (until the next Annual General Meeting) and shall consist of the President, Secretary, Treasurer, Technical Coordinator, Race Coordinator and Liaison Officer. The whole of the Executive Committee shall retire at the end of each twelve (12) months and shall be eligible for re-election. Any office becoming vacant during the year may be filled by the Executive Committee and the person elected shall hold office until the next Annual General Meeting.

The Executive Committee shall have the power to make and implement any by-laws for the better management and control of the Club which shall not be inconsistent with this constitution, and shall have the power to invite any other persons to attend committee meetings who may be of assistance in a professional, technical or skilled manner for their advice and guidance thereon, provided that such persons shall not be entitled to vote upon decisions made by the Executive Committee.

Any Office bearer / Executive Committee person failing to attend three (3) consecutive Executive Committee meetings without an apology or just cause shall thereby render themselves liable to exclusion from the Executive Committee.

12. Funds

The funds of the Club shall be banked in the name of the club. The bank account shall be operated upon by the two signatures of the President, Secretary or the Treasurer.

13. Accounts

All details of accounts must be presented to the next meeting of the Executive Committee for inspection.

14. Audits

An audit shall be appointed by the Executive Committee and it shall be the responsibility of the Auditor to examine all accounts, vouchers, receipt books, etc, and to furnish a report thereon at the first General Meeting after the Annual General Meeting. The yearly audit shall be conducted upon the Club's financial year ending on the last day of October each year.

15. Amendments To Constitution

This constitution may be amended by an affirmative vote seventy five (75%) percent majority of the members of the Club present, provided that seven (7) days clear notice has been given to all members.

16. Dissolution

The Club shall be dissolved in the event of there being fewer than ten (10) members enrolled for a period greater than any calendar month, or upon the seventy five per cent (75%) of members present at a meeting convened to consider such a motion. Upon dissolution or winding up of the Club, assets and funds on hand may, after payment of all debts, expenses and liabilities, be handed over to or distributed (as outlined in section 33(3) of the Associations Incorporation Act 1987), to other such clubs, associations or institutions having objects, wholly or in part, similar to those stated in this constitution and whose rules prohibit the distribution of its or their income and property amongst its or their members. The decision as to the recipient of the "dissolved" Club's assets shall be determined by the majority of members present at a meeting to consider such a matter.

17. Proxy Votes

The Use of Proxy Votes is allowed under the following conditions.

Written Statement stating that the holder of the Proxy is authorized to vote on your behalf on all issues for that meeting.
Holder of the Proxy, states at time of Apologies of Meeting, that they are in the possession of a proxy, and hand to the Meeting Secretary the signed Authorization of the Proxy.
A Maximum total of 3 proxy votes per financial member present at a meeting.

18. Absentee Votes

The use of absentee votes is allowed. The club member is to write to the Club secretary, indicating their preference to the prior published motions.

If voting for club positions, the absentee states the position they wish to nominate for, or nominee and position they are voting for. These are to be received by the last mail prior to the advertised meeting.